Party Planning on a Budget via iPartygrams

Planning a part on a budget can be a challenge, but there’s no reason you should have to forgo festivities just because you can’t spend a lot of money on an event. If you’re planning a budget-friendly party and want to save cash, you can take several steps to have a successful event without breaking the bank.  





Budget and save The most important step you can take when planning a party is to decide on a budget, then stick to it. You might be tempted to spend more in order to host the perfect event; however you will regret the extra expenditure after the party is over. If you’re watching your bank balance, don’t buy anything you don’t need. Before you make any party-related purchase, stop and think “Is there a way I could do this for less money?” before you make a decision. Finally, if you’re planning a party in advance, start saving a few dollars every week in a designated “party fund” to minimize the impact the party will have on your finances closer to the time.  

Venue One of the major costs associated with large parties comes from hiring a private venue for the event. Hosting the party at home instead of at an external location could save you hundreds of dollars, and will save you a trip to and from the venue too. Of course, one of the reasons you might consider hiring a venue is because you have limited space, so you have two options: you can reduce the number of guests, or invite everyone to a restaurant, bar or other public location suitable for large groups.  

Food and drink Food and drink is another major cost associated with throwing a party, and it’s easy to spend hundreds, even thousands, of dollars on alcohol, soft drinks, and food, only to have most of it left over at the end of the evening. To limit the cost, try asking people to bring their own food and drinks instead of gifts. Alternatively, you can tell guests in advance that you’ll be providing one drink per person, and people can bring their own drinks if they’d like more.  

Entertainment You don’t have to spend anything on entertainment; instead, use your creativity to keep guests occupied. Introduce a theme for the party, and plan some fun party games in advance. You can also use services like Spotify and iTunes to create your own home-made playlists for free.  


Planning If you’re hosting a big event, ask family and friends in advance whether they can help out with greeting guests and serving food and drink on the day. Instead of posting physical invitations to guests, try using the iPartyGram app to send invitations for free via email. The app’s invitation feature also contains a section where you can remind guests to bring their own drinks, or to tell them about the party’s theme. Decorations are fun, but you’re likely to only use them for this one event, especially if it’s themed, so try sourcing them from discounted stores. If you’re feeling creative, you can also try making your own.

Party Planning Checklist Essentials via iPartygrams

Having a party planning checklist can make the difference between a party you’ll never forget, and a party you wish you could. If creating your own party planning checklist feels like too much hassle, or you’re worried you’ll forget a crucial detail; here is a list of essential party planning items that will make or break your event. Months before Months before the party, you need to get important details in place. These include how much money you can afford to spend on the party, whether you want to hire a venue and, if so, where it’s going to be, as well as who you’re going to invite.
1. Work out a budget
2. Decide on a date, a time, and a venue (and book the venue, if applicable).
3. Decide on the guest list.
4. Plan a theme, if you intend to have one.
5. Send out invitations, giving details of the date, time, and place of the party, as well as additional details like whether the party is themed, and whether guests should bring anything with them. You can do this using iPartyGram, which sends free email invitations to guests telling them everything they need to know about the party.

Month before The basics are in place, and it’s time to start paying attention to the details. 1. Decide what food you’re going to offer. 2. Ask friends/family for help during the event if necessary. 3. Make a shopping list of items, food and drink you will need to purchase for the party. 4. Purchase non-perishable items you need. This might include paper plates, plastic cutlery, soft drinks, and decorations. 5. Decide on what party games you want to play.

1. Start creating favors or party bags, if you plan to offer these to guests.

Week before The countdown to the big day has started, and the week before the party is one of the most important planning times. The more you get done earlier, the more relaxed you will feel about the preparations. 1. Confirm that the people who have offered to help can still volunteer. 2. Follow up with guests who haven’t RSVPed yet. 3. Create a music playlist for extra entertainment.

1. Organize the layout of the party room (this applies to events in homes and in professional venues).
2. Confirm catering and food choices.

6. Pick your outfit if the party is going to be formal.

1. Create an agenda. This is especially helpful if you are hosting a more formal party, as it gives you a structure to focus on during the evening. An example party agenda might look like this:

7-7.30: Guests arrive and drinks. 8-8.30: Guests seated at dinner table and first course served, etc.  

Day before The day of the party is nearly here, and you still have time to do a lot of preparations in advance to minimize the amount of stress you feel on the day of the event. 1. Clean your home (if the party is going to be at your home) and organize the layout of rooms guests will be using. 2. Put away any items you don’t want your guests to see, or things you want to keep safe, including in the bathroom. 3. Start putting up decorations. 4. Designate specific tasks to each of your volunteer helpers.

Day of Hopefully you’ve prepared enough in advance that you don’t have much to do on the day of the party. Your main tasks will involve ensuring that the food and venue are ready. 1. Finish any last-minute decorations. 2. Start preparing for the post-party clean-up by making space in the fridge, and readying trashbin liners. 3. Put out perishable food items and drinks about an hour before guests arrive.

In summary, great parties begin with great planning.